Microsoft Teams and SharePoint have quickly become the foundation of digital collaboration. They give employees the freedom to collaborate quickly, share documents and set up projects. But that freedom also has a downside.
Without clear agreements and processes, your environment can quickly grow into cluttered and risky chaos. New workspaces are created ad hoc, permissions become fragmented and data is retained indefinitely. The result: sprawl, compliance risks and an IT department overwhelmed with support questions.
Workspace Assistant 365 helps your organization avoid these challenges. In this blog, you will read what it is, what problems it solves and what benefits it brings to IT, employees and the entire organization.
Microsoft 365 is designed to make collaboration easy and flexible. Employees can create their own new Team or SharePoint site and get started right away. And that’s exactly where things often go wrong. But you’re not the only one. We often see the same challenges coming back to organizations:
Anyone can independently create a new workspace. This leads to duplicate Teams, unclear names and sites that are abandoned after only a short time.
External access is often arranged manually. This sometimes leaves external access to confidential information unnecessarily long.
Without clear agreements, old workspaces continue to exist indefinitely. This makes the environment cluttered, slow and unreliable.
Retention and classification are not structurally applied. This leaves the organization vulnerable to audits or in violation of AVG, NIS2 or Archives Act.
Administrators waste time resolving incidents, manually setting up sites and cleaning up redundant workspaces. Time that could be better spent on strategic management.
Addressing these challenges requires more than policies or loose instructions. You need a solution that makes governance and compliance a standard part of the work process.
That’s where Workspace Assistant 365 (WSA365) adds value: a lifecycle management solution that automates requesting, creating and managing Teams and SharePoint sites. It runs entirely in your own Microsoft tenant and uses Microsoft standards such as Microsoft standards and best practices.
Here’s how it works:
In this way, governance does not become an extra burden for IT or employees, but a process that is handled automatically from the start. We design this process together with you and tailor it completely to the wishes and requirements of your organization, including the governance and compliance aspects that you consider important. That way you can be sure that it fits seamlessly with how you want to work.
Cleaning up unused Teams, outdated SharePoint sites and improperly set permissions costs an enormous amount of time and energy afterwards. Moreover, the longer you leave the environment unattended, the greater the risks become. From data breaches and unwanted guest access to non-compliance with AVG, NIS2 or internal audits.
With Workspace Assistant 365 you get this right from the start. Governance thus becomes not a cumbersome control after the fact, but a process that is automatically part of the practice and fully aligned with your organization’s agreements and compliance requirements.
Wondering how Workspace Assistant 365 can help your organization get a handle on Teams and SharePoint?
