{"id":12634,"date":"2025-09-18T17:30:17","date_gmt":"2025-09-18T15:30:17","guid":{"rendered":"https:\/\/i4-you.com\/6-major-risks-in-poorly-designed-governance-in-microsoft-365\/"},"modified":"2026-02-19T10:34:55","modified_gmt":"2026-02-19T09:34:55","slug":"6-major-risks-in-poorly-designed-governance-in-microsoft-365","status":"publish","type":"post","link":"https:\/\/i4-you.com\/en\/6-major-risks-in-poorly-designed-governance-in-microsoft-365\/","title":{"rendered":"6 major risks in poorly designed governance in Microsoft 365"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"12634\" class=\"elementor elementor-12634 elementor-12626\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-6d81536 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"6d81536\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-35a7da1\" data-id=\"35a7da1\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-4dcb9a2 elementor-reverse-mobile elementor-hidden-tablet elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"4dcb9a2\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-87941df\" data-id=\"87941df\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-693d094 elementor-widget elementor-widget-spacer\" data-id=\"693d094\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-44a6755 elementor-reverse-mobile elementor-hidden-tablet elementor-hidden-mobile elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"44a6755\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-488e6ac\" data-id=\"488e6ac\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3c34246 elementor-widget elementor-widget-heading\" data-id=\"3c34246\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Written by:<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b42db38 elementor-widget elementor-widget-heading\" data-id=\"b42db38\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Bo van der Linden, Sept. 18, 2025<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0e4a6f0 elementor-icon-list--layout-inline elementor-align-center elementor-tablet-align-center elementor-list-item-link-full_width elementor-widget elementor-widget-icon-list\" data-id=\"0e4a6f0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon-list.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-icon-list-items elementor-inline-items\">\n\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item elementor-inline-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/i4-you.com\/blog\/\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-circle-right\" viewBox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M256 8c137 0 248 111 248 248S393 504 256 504 8 393 8 256 119 8 256 8zm113.9 231L234.4 103.5c-9.4-9.4-24.6-9.4-33.9 0l-17 17c-9.4 9.4-9.4 24.6 0 33.9L285.1 256 183.5 357.6c-9.4 9.4-9.4 24.6 0 33.9l17 17c9.4 9.4 24.6 9.4 33.9 0L369.9 273c9.4-9.4 9.4-24.6 0-34z\"><\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Back to overview<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-f5ba989 elementor-reverse-mobile elementor-hidden-tablet elementor-hidden-mobile elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f5ba989\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-68d1e92\" data-id=\"68d1e92\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-674c7df elementor-widget elementor-widget-image\" data-id=\"674c7df\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/i4-you.com\/wp-content\/uploads\/2024\/10\/I4-YOU-LinkedIn-Profielfotos.webp\" class=\"attachment-large size-large wp-image-7087\" alt=\"Bo van der Linden\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-39bd3c6 elementor-widget elementor-widget-heading\" data-id=\"39bd3c6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Bo van der Linden<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f007df5 elementor-widget elementor-widget-heading\" data-id=\"f007df5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Microsoft 365 Business Consultant<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a4e196d elementor-shape-circle elementor-grid-0 e-grid-align-center elementor-widget elementor-widget-social-icons\" data-id=\"a4e196d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"social-icons.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-social-icons-wrapper elementor-grid\" role=\"list\">\n\t\t\t\t\t\t\t<span class=\"elementor-grid-item\" role=\"listitem\">\n\t\t\t\t\t<a class=\"elementor-icon elementor-social-icon elementor-social-icon-envelope elementor-repeater-item-bbecfa1\" href=\"mailto:bo@i4-you.com\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-screen-only\">Envelope<\/span>\n\t\t\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-envelope\" viewBox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M502.3 190.8c3.9-3.1 9.7-.2 9.7 4.7V400c0 26.5-21.5 48-48 48H48c-26.5 0-48-21.5-48-48V195.6c0-5 5.7-7.8 9.7-4.7 22.4 17.4 52.1 39.5 154.1 113.6 21.1 15.4 56.7 47.8 92.2 47.6 35.7.3 72-32.8 92.3-47.6 102-74.1 131.6-96.3 154-113.7zM256 320c23.2.4 56.6-29.2 73.4-41.4 132.7-96.3 142.8-104.7 173.4-128.7 5.8-4.5 9.2-11.5 9.2-18.9v-19c0-26.5-21.5-48-48-48H48C21.5 64 0 85.5 0 112v19c0 7.4 3.4 14.3 9.2 18.9 30.6 23.9 40.7 32.4 173.4 128.7 16.8 12.2 50.2 41.8 73.4 41.4z\"><\/path><\/svg>\t\t\t\t\t<\/a>\n\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<span class=\"elementor-grid-item\" role=\"listitem\">\n\t\t\t\t\t<a class=\"elementor-icon elementor-social-icon elementor-social-icon-linkedin elementor-repeater-item-5ef546c\" href=\"https:\/\/www.linkedin.com\/in\/bo-v-b650328b\/\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-screen-only\">Linkedin<\/span>\n\t\t\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fab-linkedin\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 32H31.9C14.3 32 0 46.5 0 64.3v383.4C0 465.5 14.3 480 31.9 480H416c17.6 0 32-14.5 32-32.3V64.3c0-17.8-14.4-32.3-32-32.3zM135.4 416H69V202.2h66.5V416zm-33.2-243c-21.3 0-38.5-17.3-38.5-38.5S80.9 96 102.2 96c21.2 0 38.5 17.3 38.5 38.5 0 21.3-17.2 38.5-38.5 38.5zm282.1 243h-66.4V312c0-24.8-.5-56.7-34.5-56.7-34.6 0-39.9 27-39.9 54.9V416h-66.4V202.2h63.7v29.2h.9c8.9-16.8 30.6-34.5 62.9-34.5 67.2 0 79.7 44.3 79.7 101.9V416z\"><\/path><\/svg>\t\t\t\t\t<\/a>\n\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-210c46e elementor-reverse-mobile elementor-hidden-tablet elementor-hidden-mobile elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"210c46e\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-6fc85dd\" data-id=\"6fc85dd\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-fb7b07f\" data-id=\"fb7b07f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-b3bec04 elementor-widget elementor-widget-heading\" data-id=\"b3bec04\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">6 major risks in poorly designed governance in Microsoft 365<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9dc4d1a elementor-widget elementor-widget-text-editor\" data-id=\"9dc4d1a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Microsoft 365 is the platform to collaborate, share documents and digitize processes. But if governance is set up incorrectly, risks quickly arise that jeopardize your productivity, compliance and security. Think proliferation of Teams, loss of critical documents or even fines due to non-compliance with laws and regulations.  <\/p><p><span class=\"TextRun SCXW188846435 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\">Our <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\">Governance<\/span><span class=\"NormalTextRun SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\"> &amp; Compliance Scan gives you insight into these risks and concrete tools to deal with them. <\/span><span class=\"NormalTextRun SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\">In this blog you will discover why that is so important, which 6 risks your organization faces with an incorrectly designed <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\">governance<\/span><span class=\"NormalTextRun SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\"> and why our <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\">Governance<\/span><span class=\"NormalTextRun SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\"> Governance &amp; Compliance Scan is the step <\/span><span class=\"NormalTextRun SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\">understand this and <\/span><span class=\"NormalTextRun SCXW188846435 BCX8\" data-ccp-parastyle=\"No Spacing\">to get started.<\/span><\/span><span class=\"EOP SCXW188846435 BCX8\" data-ccp-props=\"{\"335559739\":0}\"> <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6637d09 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"6637d09\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d47a945 elementor-widget elementor-widget-heading\" data-id=\"d47a945\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">1. Compliance risks due to unclear retention periods.<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e88d86b elementor-widget elementor-widget-text-editor\" data-id=\"e88d86b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW162441881 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW162441881 BCX8\" data-ccp-parastyle=\"No Spacing\">Many organizations do not have a clear policy on document retention periods. As a result, crucial contracts or HR files disappear too early, or emails containing personal data remain stored for years. This leads not only to inefficiency, but also to violations of the AVG, Archive Act or NIS2. The result? Fines, legal risk    <\/span><span class=\"NormalTextRun SCXW162441881 BCX8\" data-ccp-parastyle=\"No Spacing\">&#8216;<\/span><span class=\"NormalTextRun SCXW162441881 BCX8\" data-ccp-parastyle=\"No Spacing\">s <\/span><span class=\"NormalTextRun SCXW162441881 BCX8\" data-ccp-parastyle=\"No Spacing\">or <\/span><span class=\"NormalTextRun SCXW162441881 BCX8\" data-ccp-parastyle=\"No Spacing\">even reputational damage.<\/span><\/span><\/p><p><span class=\"TextRun SCXW241544066 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW241544066 BCX8\" data-ccp-parastyle=\"No Spacing\"><strong>Solution:<\/strong> Set retention periods by document type and automate it through Microsoft <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW241544066 BCX8\" data-ccp-parastyle=\"No Spacing\">Purview<\/span><span class=\"NormalTextRun SCXW241544066 BCX8\" data-ccp-parastyle=\"No Spacing\">. This way you can demonstrate compliance with laws and regulations and prevent documents from disappearing too soon or remaining indefinitely  <\/span><span class=\"NormalTextRun SCXW241544066 BCX8\" data-ccp-parastyle=\"No Spacing\">be<\/span><span class=\"NormalTextRun SCXW241544066 BCX8\" data-ccp-parastyle=\"No Spacing\">stand.<\/span><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-92dee55 elementor-widget elementor-widget-heading\" data-id=\"92dee55\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">2. Data contamination and ROT data.<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8bc809e elementor-widget elementor-widget-text-editor\" data-id=\"8bc809e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW195922476 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW195922476 BCX8\" data-ccp-parastyle=\"No Spacing\">Without a grip on data quality stacking Redundant<\/span><span class=\"NormalTextRun SCXW195922476 BCX8\" data-ccp-parastyle=\"No Spacing\">e<\/span><span class=\"NormalTextRun SCXW195922476 BCX8\" data-ccp-parastyle=\"No Spacing\">, Obsolete and Trivial data accumulate quickly. Think of drives full of old versions or Teams with dozens of variants of document_definitive_v4.docx.  This makes it difficult to find the right information, increases storage costs and increases the likelihood that employees are working with outdated  <\/span><span class=\"NormalTextRun SCXW195922476 BCX8\" data-ccp-parastyle=\"No Spacing\">documents and <\/span><span class=\"NormalTextRun SCXW195922476 BCX8\" data-ccp-parastyle=\"No Spacing\">dates.<\/span><\/span><\/p><p><span class=\"TextRun SCXW44840409 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW44840409 BCX8\" data-ccp-parastyle=\"No Spacing\"><strong>Solution:<\/strong> use classification and <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW44840409 BCX8\" data-ccp-parastyle=\"No Spacing\">lifecycle management<\/span><span class=\"NormalTextRun SCXW44840409 BCX8\" data-ccp-parastyle=\"No Spacing\">  to automatically clean up old and duplicate files. This provides overview, better findability and prevents employees from working with incorrect information. <\/span><\/span><span class=\"EOP SCXW44840409 BCX8\" data-ccp-props=\"{\"335559739\":0}\"> <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-28f4da6 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"28f4da6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-27f4b10 elementor-widget elementor-widget-heading\" data-id=\"27f4b10\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3. proliferation of Teams and SharePoint sites<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a9a1cb4 elementor-widget elementor-widget-text-editor\" data-id=\"a9a1cb4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW235754618 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">With one click, anyone can create a Team or site. Without agreements, this leads   <\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">almost always <\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">to a jumble <\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">v<\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">of environments: double <\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">T<\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">eams for the same project, old project groups still open and outside guests keeping access. IT   <\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">LOST OVERVIEW, <\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\">communication<\/span><span class=\"NormalTextRun SCXW235754618 BCX8\" data-ccp-parastyle=\"No Spacing\"> reaches employees less well and users get lost among all the Teams.<\/span><\/span><\/p><p><span class=\"TextRun SCXW258134453 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW258134453 BCX8\" data-ccp-parastyle=\"No Spacing\"><strong>Solution:<\/strong> work with <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW258134453 BCX8\" data-ccp-parastyle=\"No Spacing\">provisioning<\/span><span class=\"NormalTextRun SCXW258134453 BCX8\" data-ccp-parastyle=\"No Spacing\"> and <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW258134453 BCX8\" data-ccp-parastyle=\"No Spacing\">lifecycle<\/span><span class=\"NormalTextRun SCXW258134453 BCX8\" data-ccp-parastyle=\"No Spacing\">-rules. New Teams and sites are then created according to fixed templates and old environments are automatically archived. This keeps the environment manageable and clear.  <\/span><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-68972f7 elementor-widget elementor-widget-heading\" data-id=\"68972f7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">4. Error-prone retention policies due to manual choices<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ed75c02 elementor-widget elementor-widget-text-editor\" data-id=\"ed75c02\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW200494753 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW200494753 BCX8\" data-ccp-parastyle=\"No Spacing\">When employees have to choose labels or retention periods themselves, mistakes occur. Often, they conveniently choose the longest term or do not label at all. The result: sensitive documents are kept indefinitely or important files disappear too soon. Think of quotations that are never deleted or HR documents that inadvertently disappear.   <\/span><\/span><\/p><p><span class=\"TextRun SCXW143375777 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW143375777 BCX8\" data-ccp-parastyle=\"No Spacing\"><strong>Solution:<\/strong> Automate retention policies instead of letting employees <\/span><span class=\"NormalTextRun SCXW143375777 BCX8\" data-ccp-parastyle=\"No Spacing\">themselves <\/span> <span class=\"NormalTextRun SCXW143375777 BCX8\" data-ccp-parastyle=\"No Spacing\">let you choose. This ensures data is kept or deleted consistently and makes it easier to comply with internal guidelines and external audits. <\/span><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b4d6246 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"b4d6246\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0c8a7b3 elementor-widget elementor-widget-heading\" data-id=\"0c8a7b3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">5. Unforeseen risks from AI tools such as Copilot<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5a0bea6 elementor-widget elementor-widget-text-editor\" data-id=\"5a0bea6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW73042612 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SpellingErrorV2Themed SCXW73042612 BCX8\" data-ccp-parastyle=\"No Spacing\">Copilot<\/span><span class=\"NormalTextRun SCXW73042612 BCX8\" data-ccp-parastyle=\"No Spacing\">  may show information that is not intended for everyone. Suppose an employee asks for a report and is given access to sensitive financial data <\/span><span class=\"NormalTextRun SCXW73042612 BCX8\" data-ccp-parastyle=\"No Spacing\">;<\/span><span class=\"NormalTextRun SCXW73042612 BCX8\" data-ccp-parastyle=\"No Spacing\">  That creates immediate risks. In addition, bad data in = bad output. If data is not classified or cleansed, it gives    <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW73042612 BCX8\" data-ccp-parastyle=\"No Spacing\">Copilot<\/span><span class=\"NormalTextRun SCXW73042612 BCX8\" data-ccp-parastyle=\"No Spacing\"> erroneous or misleading answers.<\/span><\/span><\/p><p><span class=\"TextRun SCXW108653521 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW108653521 BCX8\" data-ccp-parastyle=\"No Spacing\"><strong>Solution:<\/strong> Secure access rights and clean up outdated data. This will prevent   <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW108653521 BCX8\" data-ccp-parastyle=\"No Spacing\">Copilot<\/span><span class=\"NormalTextRun SCXW108653521 BCX8\" data-ccp-parastyle=\"No Spacing\"> presents sensitive or inaccurate information and get the benefits from AI without <\/span><span class=\"NormalTextRun SCXW108653521 BCX8\" data-ccp-parastyle=\"No Spacing\">running risks<\/span><span class=\"NormalTextRun SCXW108653521 BCX8\" data-ccp-parastyle=\"No Spacing\">.<\/span><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9442527 elementor-widget elementor-widget-heading\" data-id=\"9442527\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">6. Information and access risks due to improperly designed permissions<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6f7f3d2 elementor-widget elementor-widget-text-editor\" data-id=\"6f7f3d2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span class=\"TextRun SCXW135198779 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW135198779 BCX8\" data-ccp-parastyle=\"No Spacing\">Many organizations lack visibility into who has access to what information. External vendors often maintain access to old projects, or financial folders are visible to entire departments. This increases the risk of data breaches and misuse of sensitive data.   Often this is not a  <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW135198779 BCX8\" data-ccp-parastyle=\"No Spacing\">malice<\/span><span class=\"NormalTextRun SCXW135198779 BCX8\" data-ccp-parastyle=\"No Spacing\">, but simply a result of lack of oversight.<\/span><\/span><\/p><p><span class=\"TextRun SCXW266751603 BCX8\" lang=\"NL-NL\" xml:lang=\"NL-NL\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW266751603 BCX8\" data-ccp-parastyle=\"No Spacing\"><strong>Solution:<\/strong> Check access rights regularly and set <\/span><span class=\"NormalTextRun SpellingErrorV2Themed SCXW266751603 BCX8\" data-ccp-parastyle=\"No Spacing\">policies<\/span><span class=\"NormalTextRun SCXW266751603 BCX8\" data-ccp-parastyle=\"No Spacing\">  in for guest use. This reduces the risk of unauthorized access to sensitive information. <\/span><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-51a3615 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"51a3615\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-095d86a elementor-widget elementor-widget-text-editor\" data-id=\"095d86a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>As you can see, improperly designed governance in Microsoft 365 can pose quite a few risks, which can cost your organization dearly: from compliance issues to sprawl and data loss. Our Governance &amp; Compliance Scan uncovers these risks and gives you concrete tools to deal with them immediately. <\/p><p><strong>Are you curious about the status of your governance and compliance, and want practical advice on getting it right? Schedule the scan and we will help you! <\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7b3b8b3 elementor-align-left elementor-widget__width-auto elementor-widget elementor-widget-button\" data-id=\"7b3b8b3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm elementor-animation-grow\" href=\"https:\/\/i4-you.com\/en\/copilot-governance-scan\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-arrow-circle-right\" viewBox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M256 8c137 0 248 111 248 248S393 504 256 504 8 393 8 256 119 8 256 8zm-28.9 143.6l75.5 72.4H120c-13.3 0-24 10.7-24 24v16c0 13.3 10.7 24 24 24h182.6l-75.5 72.4c-9.7 9.3-9.9 24.8-.4 34.3l11 10.9c9.4 9.4 24.6 9.4 33.9 0L404.3 273c9.4-9.4 9.4-24.6 0-33.9L271.6 106.3c-9.4-9.4-24.6-9.4-33.9 0l-11 10.9c-9.5 9.6-9.3 25.1.4 34.4z\"><\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">More on Governance &amp; Compliance<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0e5cd8f elementor-align-left elementor-widget__width-auto elementor-widget elementor-widget-button\" data-id=\"0e5cd8f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm elementor-animation-grow\" href=\"https:\/\/i4-you.com\/en\/plan-a-demo\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-far-calendar-check\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M400 64h-48V12c0-6.627-5.373-12-12-12h-40c-6.627 0-12 5.373-12 12v52H160V12c0-6.627-5.373-12-12-12h-40c-6.627 0-12 5.373-12 12v52H48C21.49 64 0 85.49 0 112v352c0 26.51 21.49 48 48 48h352c26.51 0 48-21.49 48-48V112c0-26.51-21.49-48-48-48zm-6 400H54a6 6 0 0 1-6-6V160h352v298a6 6 0 0 1-6 6zm-52.849-200.65L198.842 404.519c-4.705 4.667-12.303 4.637-16.971-.068l-75.091-75.699c-4.667-4.705-4.637-12.303.068-16.971l22.719-22.536c4.705-4.667 12.303-4.637 16.97.069l44.104 44.461 111.072-110.181c4.705-4.667 12.303-4.637 16.971.068l22.536 22.718c4.667 4.705 4.636 12.303-.069 16.97z\"><\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Plan a demo<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Written by: Bo van der Linden, Sept. 18, 2025 Back to overview Bo van der Linden Microsoft 365 Business Consultant Envelope Linkedin 6 major risks in poorly designed governance in Microsoft 365 Microsoft 365 is the platform to collaborate, share documents and digitize processes. But if governance is set up incorrectly, risks quickly arise that [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":12628,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"content-type":"","_improvement_type_select":"improve_an_existing","_thumb_yes_seoaic":false,"_frame_yes_seoaic":false,"seoaic_generate_description":"","seoaic_improve_instructions_prompt":"","seoaic_rollback_content_improvement":"","seoaic_idea_thumbnail_generator":"","thumbnail_generated":false,"thumbnail_generate_prompt":"","seoaic_article_description":"","seoaic_article_subtitles":[],"footnotes":""},"categories":[127],"tags":[129],"class_list":["post-12634","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-information-management","tag-information-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - 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