{"id":19522,"date":"2026-06-18T08:00:00","date_gmt":"2026-06-18T06:00:00","guid":{"rendered":"https:\/\/i4-you.com\/?p=19522"},"modified":"2026-06-11T15:00:24","modified_gmt":"2026-06-11T13:00:24","slug":"why-a-standard-solution-works-better-for-document-management-in-sharepoint","status":"publish","type":"post","link":"https:\/\/i4-you.com\/en\/why-a-standard-solution-works-better-for-document-management-in-sharepoint\/","title":{"rendered":"Why a standard solution works better for document management in SharePoint"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"19522\" class=\"elementor elementor-19522\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-df97676 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"df97676\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-4c45e7b0\" data-id=\"4c45e7b0\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-70b1853b elementor-reverse-mobile elementor-hidden-tablet elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"70b1853b\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-7baf06cf\" data-id=\"7baf06cf\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-46bf49 elementor-widget elementor-widget-image\" data-id=\"46bf49\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1536\" height=\"1024\" src=\"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png\" class=\"attachment-full size-full wp-image-19523\" alt=\"Why a standard solution often works better for document management in SharePoint\" srcset=\"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png 1536w, https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint-300x200.png 300w, https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint-1024x683.png 1024w, https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint-768x512.png 768w\" sizes=\"(max-width: 1536px) 100vw, 1536px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-dc37a42 elementor-reverse-mobile elementor-hidden-tablet elementor-hidden-mobile elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"dc37a42\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-778d5f29\" data-id=\"778d5f29\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2821d3d7 elementor-widget elementor-widget-heading\" data-id=\"2821d3d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Written by:<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-24209076 elementor-widget elementor-widget-heading\" data-id=\"24209076\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Iris van Trooijen, June 18, 2026<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5e4f8e0d elementor-icon-list--layout-inline elementor-align-center elementor-tablet-align-center elementor-list-item-link-full_width elementor-widget elementor-widget-icon-list\" data-id=\"5e4f8e0d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon-list.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-icon-list-items elementor-inline-items\">\n\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item elementor-inline-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/i4-you.com\/blog\/\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-circle-right\" viewBox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M256 8c137 0 248 111 248 248S393 504 256 504 8 393 8 256 119 8 256 8zm113.9 231L234.4 103.5c-9.4-9.4-24.6-9.4-33.9 0l-17 17c-9.4 9.4-9.4 24.6 0 33.9L285.1 256 183.5 357.6c-9.4 9.4-9.4 24.6 0 33.9l17 17c9.4 9.4 24.6 9.4 33.9 0L369.9 273c9.4-9.4 9.4-24.6 0-34z\"><\/path><\/svg>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Back to overview<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-1356ea48 elementor-reverse-mobile elementor-hidden-tablet elementor-hidden-mobile elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1356ea48\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;sticky&quot;:&quot;top&quot;,&quot;sticky_on&quot;:[&quot;desktop&quot;],&quot;sticky_offset&quot;:40,&quot;sticky_effects_offset&quot;:0,&quot;sticky_anchor_link_offset&quot;:0}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-no\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-33a44461\" data-id=\"33a44461\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-35db658a elementor-widget elementor-widget-elementskit-blog-posts\" data-id=\"35db658a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"elementskit-blog-posts.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"ekit-wid-con\" >        <div id=\"post-items--35db658a\" class=\"row post-items\" data-masonry-config=\"true\">\n                    <div class=\"col-lg-12 col-md-12\">\n\n                                    <div class=\"elementskit-post-image-card\">\n                        <div class=\"elementskit-entry-header\">\n                                                            <a href=\"https:\/\/i4-you.com\/en\/from-searching-to-finding-how-to-make-employees-find-documents-faster\/\" class=\"elementskit-entry-thumb\">\n                                    <img decoding=\"async\" src=\"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.1-Van-zoeken-naar-vinden-Hoe-zorg-je-dat-medewerkers-sneller-documenten-terugvinden-768x512.png\" alt=\"From searching to finding: how to make employees find documents faster?\">\n                                <\/a><!-- .elementskit-entry-thumb END -->\n                                                            \n                            \n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div><!-- .elementskit-entry-header END -->\n\n\t\t\t\t\t\t<div class=\"elementskit-post-body \">\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 class=\"entry-title\">\n\t\t\t\t\t<a href=\"https:\/\/i4-you.com\/en\/from-searching-to-finding-how-to-make-employees-find-documents-faster\/\">\n\t\t\t\t\t\tFrom searching to finding: how to make employees find documents faster?\t\t\t\t\t<\/a>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t                                                            <div class=\"btn-wraper\">\n                                    \n                                                                            <a class=\"elementskit-btn whitespace--normal\" id=\"\" href=\"https:\/\/i4-you.com\/en\/from-searching-to-finding-how-to-make-employees-find-documents-faster\/\">\n                                        \t                                            Read Fresh blog                                        <\/a>\n                                                                    <\/div>\n                                                    <\/div><!-- .elementskit-post-body END -->\n                    <\/div>\n                \n            <\/div>\n                    <div class=\"col-lg-12 col-md-12\">\n\n                                    <div class=\"elementskit-post-image-card\">\n                        <div class=\"elementskit-entry-header\">\n                                                            <a href=\"https:\/\/i4-you.com\/en\/fresh-intranet-release-2-of-2026\/\" class=\"elementskit-entry-thumb\">\n                                    <img decoding=\"async\" src=\"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/05\/Fresh-Intranet-release-2-van-2026-768x499.jpg\" alt=\"Fresh Intranet release 2 of 2026\">\n                                <\/a><!-- .elementskit-entry-thumb END -->\n                                                            \n                            \n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div><!-- .elementskit-entry-header END -->\n\n\t\t\t\t\t\t<div class=\"elementskit-post-body \">\n\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<h2 class=\"entry-title\">\n\t\t\t\t\t<a href=\"https:\/\/i4-you.com\/en\/fresh-intranet-release-2-of-2026\/\">\n\t\t\t\t\t\tFresh Intranet release 2 of 2026\t\t\t\t\t<\/a>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t                                                            <div class=\"btn-wraper\">\n                                    \n                                                                            <a class=\"elementskit-btn whitespace--normal\" id=\"\" href=\"https:\/\/i4-you.com\/en\/fresh-intranet-release-2-of-2026\/\">\n                                        \t                                            Read Fresh blog                                        <\/a>\n                                                                    <\/div>\n                                                    <\/div><!-- .elementskit-post-body END -->\n                    <\/div>\n                \n            <\/div>\n                <\/div>\n       <\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-64f99522\" data-id=\"64f99522\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-188ed9a0 elementor-widget elementor-widget-heading\" data-id=\"188ed9a0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Why a standard solution works better for document management in SharePoint<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-746dc055 elementor-widget elementor-widget-text-editor\" data-id=\"746dc055\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Many organizations start their search for a document management system with the same thought: &#8220;we already work in Microsoft 365, so why not just use SharePoint as a DMS?<\/p><p>Standard SharePoint is a strong foundation for document management. It is fully integrated into Microsoft 365, keeping documents within your own tenant and working with the security, rights and compliance settings already in place within the organization. So you&#8217;re not adding a separate system, but building on the digital workplace that&#8217;s already there.  <\/p><p>Yet that does not automatically mean that standard SharePoint is always the best choice. Especially when document management becomes more complex, organizations often run into the limits of standard functionality. The question then arises: is customization necessary or is it smarter to consider an add-on?  <\/p><p>In this blog, we&#8217;d like to take you through why a standard document management solution often works better than customization in SharePoint.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-62b3475 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"62b3475\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1f2a159d elementor-widget elementor-widget-heading\" data-id=\"1f2a159d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Standard SharePoint can do a lot, but not everything<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-722c9554 elementor-widget elementor-widget-text-editor\" data-id=\"722c9554\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">If you know exactly what you want and know the capabilities as well as the limitations of SharePoint, standard SharePoint can be a good choice. Especially if you want to determine what the system looks like from start to finish. A lot is possible within the platform and even without customization you can already set up a lot very well.  <\/span><\/p><p><span data-contrast=\"auto\">For some organizations, this is sufficient. Especially when processes are relatively simple and the need for structure is limited. Consider basic version control, access rights and a logical document structure.  <\/span><\/p><p><span data-contrast=\"auto\">But once document management goes beyond storage and retrieval, it often becomes more complicated. Think of project files, contract management, case-oriented work, metadata, workflows and tight governance around documents. Then standard SharePoint sometimes turns out to be too limited in practice.  <\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":0,\"335559740\":240}\"> <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2f132bd1 elementor-widget elementor-widget-heading\" data-id=\"2f132bd1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Customization sounds attractive, but also has drawbacks<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4622566d elementor-widget elementor-widget-text-editor\" data-id=\"4622566d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">The next step is often customization. This allows you to make SharePoint fully customized to the needs of the organization. On paper, that sounds ideal, and in many cases it can also produce a strong system. Yet customization also comes with risks and drawbacks.   <\/span><\/p><p><span data-contrast=\"auto\">An implementation process often takes longer because it requires building, testing and tuning before users can actually get started. This requires not only more time, but also a greater investment. <\/span> <\/p><p><span data-contrast=\"auto\">In addition, maintenance remains a major concern. Microsoft 365 is constantly changing and updates do not always take into account customized solutions. This can lead to bugs, extra management and unexpected costs. So you are not only building a system, but also an ongoing responsibility.   <\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":0,\"335559740\":240}\"> <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-61859a5d elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"61859a5d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-23bd57bd elementor-widget elementor-widget-heading\" data-id=\"23bd57bd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Why a standard solution is often a smarter choice<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2fb2617a elementor-widget elementor-widget-text-editor\" data-id=\"2fb2617a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">More and more organizations are opting for a standard solution such as WorkPoint. Not a fully customized solution, but a smart extension to SharePoint specifically set up for document management. <\/span><\/p><p><span data-contrast=\"auto\">WorkPoint puts an extra layer, so to speak, over SharePoint and adds functionalities that you need directly in a DMS. Think of fixed file templates, automatic document structures, metadata, version management, rights management and workflows for approval and follow-up. The creation of new projects, contracts or dossiers also runs in a structured way and according to fixed agreements.  <\/span> <\/p><p><span data-contrast=\"auto\">The basis is already there and is built from common practical situations and proven best practices. Another big advantage is that you immediately see what you get, so no unexpected surprises. From there you can fine-tune what your organization needs, without having to build everything from scratch; you can also expand on what is already there relatively easily.  <\/span><span data-ccp-props=\"{\"201341983\":0,\"335559739\":0,\"335559740\":240}\"> <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6931e00d elementor-widget elementor-widget-heading\" data-id=\"6931e00d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Faster live, less management, more control<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5ab77553 elementor-widget elementor-widget-text-editor\" data-id=\"5ab77553\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span data-contrast=\"auto\">A standard solution is often less labor intensive than customization. Less needs to be built, making implementation faster and management more manageable. On the other hand, WorkPoint works with licenses and thus requires an investment. In many cases, a fully customized SharePoint solution is ultimately more expensive, especially when management and further development are also included.   <\/span><\/p><p><span data-contrast=\"auto\">In addition, you simply continue to work fully within Microsoft 365. Your data remains in your own tenant, permissions and security remain intact, and you benefit from the existing governance within your organization. WorkPoint is not a stand-alone system alongside SharePoint, but really complements it.  <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4521bda8 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"4521bda8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6f6a9cc0 elementor-widget elementor-widget-heading\" data-id=\"6f6a9cc0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Conclusion<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4e86ce78 elementor-widget elementor-widget-text-editor\" data-id=\"4e86ce78\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>So the question is not whether SharePoint is suitable as a DMS, because it certainly is. The real question is whether you want to build everything yourself, or prefer to start with a solution that has already proven itself in practice. <\/p><p>For some organizations, standard SharePoint is sufficient, while in others, customization is required. But in many cases, a standard solution ultimately turns out to be the wisest choice: faster live, less maintenance, lower risk and a solid foundation for the long term. This is precisely why a standard document management solution often works better.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-79471763 elementor-align-left elementor-widget__width-auto elementor-widget elementor-widget-button\" data-id=\"79471763\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm elementor-animation-grow\" href=\"https:\/\/i4-you.com\/en\/workpoint-document-management\/\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-arrow-circle-right\" viewBox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M256 8c137 0 248 111 248 248S393 504 256 504 8 393 8 256 119 8 256 8zm-28.9 143.6l75.5 72.4H120c-13.3 0-24 10.7-24 24v16c0 13.3 10.7 24 24 24h182.6l-75.5 72.4c-9.7 9.3-9.9 24.8-.4 34.3l11 10.9c9.4 9.4 24.6 9.4 33.9 0L404.3 273c9.4-9.4 9.4-24.6 0-33.9L271.6 106.3c-9.4-9.4-24.6-9.4-33.9 0l-11 10.9c-9.5 9.6-9.3 25.1.4 34.4z\"><\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Learn more<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-589d1180 elementor-align-left elementor-widget__width-auto elementor-widget elementor-widget-button\" data-id=\"589d1180\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm elementor-animation-grow\" href=\"https:\/\/i4-you.com\/en\/workpoint-demo\/\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-far-calendar-check\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M400 64h-48V12c0-6.627-5.373-12-12-12h-40c-6.627 0-12 5.373-12 12v52H160V12c0-6.627-5.373-12-12-12h-40c-6.627 0-12 5.373-12 12v52H48C21.49 64 0 85.49 0 112v352c0 26.51 21.49 48 48 48h352c26.51 0 48-21.49 48-48V112c0-26.51-21.49-48-48-48zm-6 400H54a6 6 0 0 1-6-6V160h352v298a6 6 0 0 1-6 6zm-52.849-200.65L198.842 404.519c-4.705 4.667-12.303 4.637-16.971-.068l-75.091-75.699c-4.667-4.705-4.637-12.303.068-16.971l22.719-22.536c4.705-4.667 12.303-4.637 16.97.069l44.104 44.461 111.072-110.181c4.705-4.667 12.303-4.637 16.971.068l22.536 22.718c4.667 4.705 4.636 12.303-.069 16.97z\"><\/path><\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Plan a demo<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Written by: Iris van Trooijen, June 18, 2026 Back to overview Van zoeken naar vinden: hoe zorg je dat medewerkers\u00a0documenten\u00a0sneller\u00a0terugvinden? Read Fresh blog Fresh Intranet release 2 van 2026 Read Fresh blog Why a standard solution works better for document management in SharePoint Many organizations start their search for a document management system with the [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":19523,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"content-type":"","_improvement_type_select":"improve_an_existing","_thumb_yes_seoaic":false,"_frame_yes_seoaic":false,"seoaic_generate_description":"","seoaic_improve_instructions_prompt":"","seoaic_rollback_content_improvement":"","seoaic_idea_thumbnail_generator":"","thumbnail_generated":false,"thumbnail_generate_prompt":"","seoaic_article_description":"","seoaic_article_subtitles":[],"footnotes":""},"categories":[51],"tags":[57],"class_list":["post-19522","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-document-management","tag-document-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Why choose a standard DMS in SharePoint?<\/title>\n<meta name=\"description\" content=\"In this blog: Find out why a standard document management solution in SharePoint often works better than customization.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/i4-you.com\/en\/?p=19522\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Why choose a standard DMS in SharePoint?\" \/>\n<meta property=\"og:description\" content=\"In this blog: Find out why a standard document management solution in SharePoint often works better than customization.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/i4-you.com\/en\/?p=19522\" \/>\n<meta property=\"og:site_name\" content=\"I4-YOU\" \/>\n<meta property=\"article:published_time\" content=\"2026-06-18T06:00:00+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1536\" \/>\n\t<meta property=\"og:image:height\" content=\"1024\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"admin\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"admin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522\"},\"author\":{\"name\":\"admin\",\"@id\":\"https:\\\/\\\/i4-you.com\\\/#\\\/schema\\\/person\\\/63939990e7e7c5e3714e7d1ae55eab19\"},\"headline\":\"Why a standard solution works better for document management in SharePoint\",\"datePublished\":\"2026-06-18T06:00:00+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522\"},\"wordCount\":830,\"image\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/i4-you.com\\\/wp-content\\\/uploads\\\/2026\\\/06\\\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png\",\"keywords\":[\"Document Management\"],\"articleSection\":[\"Document Management\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522\",\"url\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522\",\"name\":\"Why choose a standard DMS in SharePoint?\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/i4-you.com\\\/wp-content\\\/uploads\\\/2026\\\/06\\\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png\",\"datePublished\":\"2026-06-18T06:00:00+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/#\\\/schema\\\/person\\\/63939990e7e7c5e3714e7d1ae55eab19\"},\"description\":\"In this blog: Find out why a standard document management solution in SharePoint often works better than customization.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522#primaryimage\",\"url\":\"https:\\\/\\\/i4-you.com\\\/wp-content\\\/uploads\\\/2026\\\/06\\\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png\",\"contentUrl\":\"https:\\\/\\\/i4-you.com\\\/wp-content\\\/uploads\\\/2026\\\/06\\\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png\",\"width\":1536,\"height\":1024,\"caption\":\"Why a standard solution often works better for document management in SharePoint\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/i4-you.com\\\/en\\\/?p=19522#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/i4-you.com\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Why a standard solution works better for document management in SharePoint\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/i4-you.com\\\/#website\",\"url\":\"https:\\\/\\\/i4-you.com\\\/\",\"name\":\"I4-YOU\",\"description\":\"Microsoft 365 Experts\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/i4-you.com\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/i4-you.com\\\/#\\\/schema\\\/person\\\/63939990e7e7c5e3714e7d1ae55eab19\",\"name\":\"admin\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/b6086bfbc5dc41ec736eb511e1db8d3d0c1bc36a3755b762a91a570468e8cc51?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/b6086bfbc5dc41ec736eb511e1db8d3d0c1bc36a3755b762a91a570468e8cc51?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/b6086bfbc5dc41ec736eb511e1db8d3d0c1bc36a3755b762a91a570468e8cc51?s=96&d=mm&r=g\",\"caption\":\"admin\"},\"sameAs\":[\"https:\\\/\\\/i4-you.com\"],\"url\":\"https:\\\/\\\/i4-you.com\\\/en\\\/author\\\/iris\\\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Why choose a standard DMS in SharePoint?","description":"In this blog: Find out why a standard document management solution in SharePoint often works better than customization.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/i4-you.com\/en\/?p=19522","og_locale":"en_US","og_type":"article","og_title":"Why choose a standard DMS in SharePoint?","og_description":"In this blog: Find out why a standard document management solution in SharePoint often works better than customization.","og_url":"https:\/\/i4-you.com\/en\/?p=19522","og_site_name":"I4-YOU","article_published_time":"2026-06-18T06:00:00+00:00","og_image":[{"width":1536,"height":1024,"url":"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png","type":"image\/png"}],"author":"admin","twitter_card":"summary_large_image","twitter_misc":{"Written by":"admin","Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/i4-you.com\/en\/?p=19522#article","isPartOf":{"@id":"https:\/\/i4-you.com\/en\/?p=19522"},"author":{"name":"admin","@id":"https:\/\/i4-you.com\/#\/schema\/person\/63939990e7e7c5e3714e7d1ae55eab19"},"headline":"Why a standard solution works better for document management in SharePoint","datePublished":"2026-06-18T06:00:00+00:00","mainEntityOfPage":{"@id":"https:\/\/i4-you.com\/en\/?p=19522"},"wordCount":830,"image":{"@id":"https:\/\/i4-you.com\/en\/?p=19522#primaryimage"},"thumbnailUrl":"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png","keywords":["Document Management"],"articleSection":["Document Management"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/i4-you.com\/en\/?p=19522","url":"https:\/\/i4-you.com\/en\/?p=19522","name":"Why choose a standard DMS in SharePoint?","isPartOf":{"@id":"https:\/\/i4-you.com\/#website"},"primaryImageOfPage":{"@id":"https:\/\/i4-you.com\/en\/?p=19522#primaryimage"},"image":{"@id":"https:\/\/i4-you.com\/en\/?p=19522#primaryimage"},"thumbnailUrl":"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png","datePublished":"2026-06-18T06:00:00+00:00","author":{"@id":"https:\/\/i4-you.com\/#\/schema\/person\/63939990e7e7c5e3714e7d1ae55eab19"},"description":"In this blog: Find out why a standard document management solution in SharePoint often works better than customization.","breadcrumb":{"@id":"https:\/\/i4-you.com\/en\/?p=19522#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/i4-you.com\/en\/?p=19522"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/i4-you.com\/en\/?p=19522#primaryimage","url":"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png","contentUrl":"https:\/\/i4-you.com\/wp-content\/uploads\/2026\/06\/1.-Waarom-een-standaard-oplossing-vaak-beter-werkt-voor-documentmanagement-in-SharePoint.png","width":1536,"height":1024,"caption":"Why a standard solution often works better for document management in SharePoint"},{"@type":"BreadcrumbList","@id":"https:\/\/i4-you.com\/en\/?p=19522#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/i4-you.com\/"},{"@type":"ListItem","position":2,"name":"Why a standard solution works better for document management in SharePoint"}]},{"@type":"WebSite","@id":"https:\/\/i4-you.com\/#website","url":"https:\/\/i4-you.com\/","name":"I4-YOU","description":"Microsoft 365 Experts","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/i4-you.com\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/i4-you.com\/#\/schema\/person\/63939990e7e7c5e3714e7d1ae55eab19","name":"admin","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/b6086bfbc5dc41ec736eb511e1db8d3d0c1bc36a3755b762a91a570468e8cc51?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/b6086bfbc5dc41ec736eb511e1db8d3d0c1bc36a3755b762a91a570468e8cc51?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/b6086bfbc5dc41ec736eb511e1db8d3d0c1bc36a3755b762a91a570468e8cc51?s=96&d=mm&r=g","caption":"admin"},"sameAs":["https:\/\/i4-you.com"],"url":"https:\/\/i4-you.com\/en\/author\/iris\/"}]}},"_links":{"self":[{"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/posts\/19522","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/comments?post=19522"}],"version-history":[{"count":2,"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/posts\/19522\/revisions"}],"predecessor-version":[{"id":19525,"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/posts\/19522\/revisions\/19525"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/media\/19523"}],"wp:attachment":[{"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/media?parent=19522"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/categories?post=19522"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/i4-you.com\/en\/wp-json\/wp\/v2\/tags?post=19522"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}