June 7, 2024 – Bo – Microsoft 365 Business Consultant
SharePoint, Teams and OneDrive are nowadays impossible to imagine our daily work process without. While this offers great advantages, it also brings challenges. In this data-centric era, it is crucial to get a handle on the lifecycle of your documents.
How do you ensure that employees within the organization adopt consistent practices, including using the correct corporate identity, document templates and work agreements? How does the work environment remain clean and obsolete documents properly archived? Not to mention, how do we comply with laws and regulations such as the AVG and the Archives Act?
Manual operations are often time-consuming and error-prone. Eand well-designed process thus helps you save time, as well as reduce storage costs. How? That’s what I like to tell you!
Provisioning is the automatic creation of SharePoint sites or teams based on preset templates that define the organization’s specific requirements. Consider standard document libraries, document templates, house style and governance settings such as retention periods and confidentiality. This approach greatly simplifies the process of site creation, requesting and creating a site can now be done in a few steps!
Advantages:
An effective retention policy within Microsoft 365 ensures compliance with data retention laws and regulations by establishing document retention periods and deletion criteria. Microsoft Purview provides the ability to apply retention policies to various types of content, including SharePoint sites and Teams messages. Organizations choose between manual or automatic labeling and archiving options, with a choice of in-place archiving or creating a separate archive within SharePoint. This seamlessly integrates document management and compliance enforcement into the Microsoft 365 environment.
By using provisioning, retention and archiving within Microsoft 365 optimize organizations hun data lifecycle management. This results not only in an orderly and compliant work environment, but also in more efficient use of resources and improved overall productivity. With the right tools and processes manage organizations effectively manage their data and move with the ever-changing demands of the digital world.
Optimize your data lifecycle management using our Microsoft 365 expertise. Our in-depth knowledge and experience help take your data lifecycle management to the next level. Curious? Contact contact with us!
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